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Privacy Policy

Last Updated: 6 August, 2026

This Privacy Policy explains how Oak Tree Editing (“we,” “our,” or “us”) collects, uses, and protects your personal information when you visit our website or use our copy-editing and proofreading services.

1. Information we collect

We only collect information that you voluntarily provide to us to complete your editing projects. This includes:

  • Contact data: Your name and email address.
  • Project data: The manuscripts, documents, and accompanying files you send us for editing.
  • Billing data: Your payment details are processed securely through our payment provider.

2. How we use your information

We use your information strictly to run our business and deliver your edited files. Specifically, we use it to do the following:

  • Communicate with you about your project quotes, requirements, and deadlines.
  • Edit your submitted documents.
  • Invoice you and process your payments.

3. Sharing your information

We do not sell, rent, or share your personal information or manuscripts with third parties. Your text and personal details remain completely confidential. We only share data with trusted tools required to run our business:

  • Payment processors: To securely handle your credit card transactions.
  • Email & cloud storage providers: To safely receive, store, and send your files.

4. Data security and retention

We use secure, password-protected systems to safeguard your documents. We retain your edited files and emails for 30 days after project completion for your convenience, after which they are permanently deleted unless you request otherwise.

5. Your rights and choices

You have full control over your data. You may contact us at any time via contact@oaktreeediting.com

  • Request a copy of the personal data we hold about you.
  • Ask us to correct any inaccurate information.
  • Request that we permanently delete your personal data and manuscript files from our systems.

To exercise any of these rights, please email us with the subject line “Data Privacy Request.” For security purposes, we may verify your identity before processing your request.

6. Updates to this policy

We may update this policy occasionally to reflect changes in our practices. We will post the new version on this page with an updated “Last updated” date.